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Book a systems audit

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Accounting and finance

Invoices, payments and costs post to the books automatically, and the ledger moves only after it reconciles.

Book a systems auditWhat we build

What we build

  • Accounting integration

    Accounting integration

    Accounting integration posts invoices, credit memos and payments from the platform into the accounting system automatically, once, with a link back to the order. The existing ledger stays in place, and nobody enters an order a second time.

    Forcompanies that re-enter orders and payments into accounting by hand

    Posting service
    Invoices on shipment, credit memos, customer payments and journals posted exactly once through idempotent requests.
    Ledger adapter swap
    The same posting service targets the current accounting system first and the platform ledger at cutover.
    Entity and activity dimensions
    Every posting tagged with entity and activity, and shared costs allocated on a documented basis.
    Document-link audit trail
    Every journal line traceable to its invoice, its order and the scan that shipped it.

  • Bank feeds

    Bank feeds and reconciliation

    Bank feeds and reconciliation pull bank activity into the books and categorize it by rules that learn from corrections and never overwrite them. Reconciliation becomes a short review of the few lines that need a person instead of an afternoon of matching.

    Forfinance teams that lose days to month-end

    Bank feeds
    Bank transactions synced by cursor, categorized by rules that learn from corrections and never overwrite them.
    Bank reconciliation
    Statement lines matched to receipts and payments, with a review inbox for the lines that need a person.

  • Deposit matching

    Cash application

    Cash application splits one bank deposit across the invoices it paid, suggests matches where the amounts line up, and holds unapplied cash visibly until it is placed. Every invoice shows what paid it, and every deposit shows where it went.

    Forcompanies whose customers pay several invoices with one payment

    Deposit allocation
    One deposit allocated across many invoices, and one invoice paid by many deposits.
    Cash application
    Bank transfers, checks and cash applied to open items, with unapplied cash held visibly until it is placed.
    See the build: Custom CRM

  • Tax ledger

    Tax calculation and compliance ledger

    The tax calculation and compliance ledger computes tax on every invoice line, on the correct base, on the day it is owed. The liability accrues at sale, the quarterly return is prepared from the ledger, and every computation is retained line by line.

    Fordistributors and producers that owe a product tax their other systems do not track

    Line-level product tax
    Product tax computed per invoice line on the gross price with discounts added back, accrued on the date of sale.
    Versioned tax tables
    Rates and valuation tables held as versioned configuration with effective dates.
    Quarterly return support
    Liability accrued at sale, a quarterly export shaped to the return, and a tracker for the payments each quarter requires.
    Per-transaction tax records
    Every tax computation retained with its inputs, per transaction.

  • Batch costing

    Batch costing

    Batch costing follows cost from raw materials through intermediates to finished goods, with labor and overhead absorbed at every conversion. Each batch record holds its inputs, lab results and yield, and cost of goods posts when the order ships.

    Forproducers that make what they sell

    Assemblies and batch records
    Bills of materials, assemblies and batch records that travel with each production run.
    Batch costing
    Cost carried through multi-level conversions with labor and overhead absorbed, and cost of goods posted on shipment.
    Production quality records
    Lab results on every input, and sample, remediation and destruction workflows recorded against the batch.

  • Parallel run

    Data migration and parallel run

    Data migration and parallel run bring history over flagged as imported, then run the new ledger, payables and statements beside the old books. Two periods close on both and reconcile to the cent, and the outside accountant signs off before anything switches.

    Forfinance leads that need the new ledger proven before a year-end runs on it

    General ledger
    Double-entry, append-only journal with a chart of accounts, dimensions, period locks, year-end close and reversals instead of edits.
    Payables
    Bills, approvals, vendor credits and payment batches.
    Statements and consolidation
    Financial statements with dimension filters and comparatives, and multi-entity consolidation with intercompany eliminations.
    History migration
    Ledger and order history landed in legacy tables flagged as imported, with record counts and totals reconciled source to target.
    Accountant exports and auditor access
    Exports in the formats the outside accountant works in, and a read-only auditor role.

  • Invoice follow-up

    Accounts receivable automation

    Accounts receivable automation sends reminders on a schedule with a payment link attached and keeps agings current by customer and by entity. The finance team sees who opened, who paid and who needs a call, and steps in only where a person is needed.

    Forcompanies that sell on terms

    Receivables and aging
    Open-item receivables with partial payments, write-offs and agings by customer and entity.
    Collection reminders
    Scheduled reminders with pay links, open and payment tracking, and a call list for accounts that need a person.

Technical detail

How it is engineered

Written for the person who has to integrate it, audit it or sign off on it.

  • One posting service with a ledger adapter. It posts to the current accounting system first and to the platform's own general ledger at cutover, with nothing upstream changing.
  • Append-only postings with reversals instead of edits, a balanced-entry constraint, period locks, and a document-link table from every journal line back to its source document.
  • Every posting carries entity and activity dimensions, so shared costs are allocated on a documented basis and statements can be cut by either.
  • Per-unit tax is computed per line on the gross price with discounts added back, accrued on the date of sale rather than on collection, from versioned rate tables with effective dates. Each computation is retained per transaction.
  • Batch costing runs through multi-level conversions with labor and overhead absorbed. Inventory is valued perpetually at batch cost, and cost of goods posts on shipment.
  • Parallel run: two consecutive periods closed on both ledgers, with trial balance, agings and inventory valuation reconciled to the cent. Cutover waits for the outside accountant's written sign-off, and the old ledger stays read-only afterwards.

Who this is for

Book a systems audit

Start with a systems audit.

We price a build after discovery, from the company's own invoices and a mapped order-to-cash process. That map is the specification.

Next: Integrations and compliance

Built in Grand Rapids, Michigan. Or write to dev@bravuramarketing.com.

Systems audit

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CUSTOM ERP AND CRM SOFTWARE · ONE SYSTEM YOU OWN · THE SOFTWARE DIVISION OF BRAVURA MARKETING