Regulated producers and distributors
Producers and distributors whose stock is tracked by a regulatory system and taxed per unit.
- “Our ERP, the warehouse app and the compliance system show three different counts.”
- “Someone enters every accepted order into accounting a second time.”
- “Our product tax is tracked in a spreadsheet.”
- beverage alcohol
- pharmaceuticals
- firearms
- food
One inventory count
Today the ERP holds a book count, the warehouse app a physical count, the compliance system a legal count, and the ledger values whatever reached it. We build one inventory record and check the other three against it every night. Any difference becomes an item in a queue for someone to resolve.
Tax tracked from the day of sale
A per-unit tax on regulated goods is owed on the day of the sale, not the day the customer pays, and the regulatory system doesn't track it. We build the tax ledger into order management, so the liability is visible every day and the return is prepared from the ledger.
Every unit tracked, every cost allocated
The identifier on each unit is the key to every movement we record, the scanners keep working offline, and nothing can be sold until its lab result passes. Every posting carries an entity and an activity, so shared costs are already allocated in the books at year-end.
Nothing is removed on day one
The current accounting system stays live while the integration ends the second entry of every order. The regulatory system stays the system of record, and we file for approved integrator status in the first week. Each old system is switched off only after its replacement has run beside it.
A common worry
A new ledger will worry our accountant and our bank.
Fair enough, until the new books have proven themselves. We write down your accountant's rules for the books before we build, close two periods on the new books beside the old ones, and switch only when they match to the cent. Until then your current books stay exactly as they are.
Questions it answers
- Which batches expire this month?
- Where does the count disagree with the regulatory system today?
- What did the product tax cost last quarter, by customer?
Get started
Start with a free systems audit.
We map one day of orders from arrival to the books and mark every place a record is entered twice. That map becomes the phased plan.
Based in Grand Rapids, Michigan. Or email dev@bravuramarketing.com.
Systems audit
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