Process
How we work
We set the price after we've mapped how your business runs. Then we build in phases. Each one replaces a tool you rent or a job someone does by hand, and you sign it off before the next one starts.
The phases
This is a typical sequence for a distributor. We set yours at the audit.
P0
Discovery and systems audit
Two to three weeks
First result
A map of how your company runs today, with real costs taken from your own invoices.
Signed off when
The map is agreed, your accountant has put the rules for the books in writing, and every open question is answered or parked on purpose.
P1
Order management and accounting integration
Two to three months
First result
Each order is entered once, and your ordering no longer depends on a platform you rent.
Signed off when
Every accepted order reaches accounting without anyone retyping it, and the tax for the period matches the invoices.
Replaces
- The rented ordering platform
- Retyping orders into accounting
P2
Inventory and compliance integration
Three to four months, starting before order management is done
First result
One stock count across every system, and shipping paperwork built from the pick.
Signed off when
A full physical count matches the system at every location, within the agreed tolerance, and a week of shipping documents all came from the platform.
Replaces
- The warehouse app
- The marketplace channel
P3
Production and costing
Three to four months, overlapping the inventory phase
First result
A cost per batch your accountant can defend.
Signed off when
A month of production is costed by batch and posted to the books, with no login to the old production system.
Replaces
- The industry ERP that gets used for a fraction of what it does
P4
Finance, parallel run and cutover
Built alongside the earlier phases, then two periods side by side
First result
A closed period on the new books that matches the old ones to the cent, signed by your accountant.
Signed off when
The switch happens at a period end your outside accountant has signed, and the next period closes on the new system alone.
Replaces
- The per-seat accounting system and its partner fees
P5
Reporting and legacy retirement
Throughout, finishing after the switch
First result
The monthly package for your lender or board comes straight out of the platform.
Signed off when
Monthly reports, tax support and the reconciliations your auditors test all come out of the platform, with no spreadsheet and no login to the old ledger.
Replaces
- Automation tools
- Spreadsheet reconciliations
- The old ledger, after it stays read-only through a tax filing
What stays the same on every project
Nothing is deleted or overwritten
Postings are reversed, never edited. Imported history is marked as imported, and a retired system stays read-only until your next financial audit.
The biggest problem goes first
Usually that's orders and the accounting integration. Every phase is useful on its own, so you see results long before the whole system is done.
Each phase replaces something
A subscription, or a job someone does by hand. We write down what each phase replaces before it starts.
Accounting moves last
It carries the most risk, so it goes after every other phase is running, and the old books stay live until the new ones match them.
What it costs
The price is set at the audit.
Each phase has its own fixed price. You never commit to the whole system at once, and you never wait until the end to learn what it costs.
What a fixed price doesn't cover
- Point-of-sale hardware and consumer checkout.
- Payroll calculation. We import payroll journals as entries.
- Changes to a system that's being retired. We connect it, move its data and switch it off.
- New modules, reports or integrations that come up during a phase. We quote each one before starting.
- Marketing, content and SEO for your public website.
Get started
Start with a free systems audit.
We map how orders, stock and money move through your company today, and every place your team types the same thing twice. Then we turn that into a phased plan with a fixed price for each phase.
Based in Grand Rapids, Michigan. Or email dev@bravuramarketing.com.
Systems audit
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